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County adopts 15‑minute rounding as Executime timekeeping is rolled out
Summary
The Board approved an amendment to Chapter 23 of the personnel policy manual to adopt Executime electronic timekeeping and a neutral 0.25‑hour rounding methodology; HR and Finance will monitor to ensure neutrality and compliance with the Fair Labor Standards Act.
The Board of County Commissioners approved a proposed amendment to Chapter 23 of the personnel policy manual to support implementation of the Executime electronic timekeeping system and to adopt a 15‑minute rounding rule for recorded time.
Director of Human Resources Dina Davis said the change removes the prior provision that disregarded work periods of less than six minutes and replaces it with a neutral 0.25‑hour rounding method (nearest 15 minutes). "This type of rounding is expressly permitted under the Fair Labor Standards Act or the FLSA, provided it is applied consistently, is neutral over time, and does not systematically undercompensate employees," Davis told the board. HR and Finance will monitor parity and use Executime reporting to guard against systematic under‑ or over‑compensation. The policy amendment will take effect July 31, 2026. Commissioners asked about telework authorization and monitoring; HR said telework requires authorization and that performance monitoring remains the same.
The board approved the amendment by voice vote and directed HR to post the updated policy on the employee portal and notify staff of the change.
