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Committee approves changes to evaluation policy and academic‑contract language, adds 'unexcused' qualifier for chronic absence
Summary
Doctor Hamilton presented updates to policy 3400 and related regulations that remove 'effort' from the policy, reorganize grade‑level regulations, and clarify the role and timing of academic contracts. Committee added the word 'unexcused' to chronic‑absence references and approved the changes to move forward for amendment.
Doctor Hamilton described committee work on policy 3400 and its regulations, noting that the changes are mostly wording and organization to clarify evaluation and support for students. "We did create a student evaluation of student progress committee, had representatives from all levels and departments," Hamilton said, summarizing multiple committee meetings and the intent to support learning by clarifying language (including removing the word 'effort' to focus on academic performance).
Members concentrated on the intersection of attendance and academic contracts: several said chronically absent students may not be eligible for an academic contract unless absences are unexcused, and the draft was amended to insert the word "unexcused" in the relevant places. Staff clarified that an academic contract generally occurs toward the end of a term as a pathway for recovery when intervention has not succeeded. The motion to approve the changes with the insertion of "unexcused" passed and the item was placed under existing policies for amendment.
