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Staff outlines draft credit‑card policy and accounting for donations
Summary
Town staff discussed a draft credit‑card policy intended to document donations and volunteer time so auditors can track how funds and in‑kind contributions are spent; the policy is procedural and does not change how money is used.
Staff member 2 told meeting participants that “there is a credit card policy that's been drafted, and she's completing it now,” and emphasized the need to account for donated cash, equipment and volunteer time so auditors can verify expenditures. The speaker said the policy is procedural and “doesn't touch the money,” but creates a record showing how community center donations were intended to be spent.
Committee member 1 framed the question around budget lines, noting a prior $6,500 item and the possibility of it growing toward $10,000. The discussion ended with agreement that an inventory and clear accounting procedures are needed so future audits can reconcile donations and volunteer contributions.
