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Commissioners sign off on destruction of old birth/death certificate request forms
Summary
Deputy clerk/recorder presented old birth/death request forms for shredding after the three‑year retention period; commissioners moved and passed a motion to sign the forms allowing staff to proceed. The board confirmed ID rules for requesting records.
The deputy clerk/recorder told the board the office is discarding birth and death certificate request forms that have reached the required three‑year retention period and explained why death certificates are public while birth records have more restricted access. The clerk described the ID verification process the office uses to confirm requesters’ identities.
Commissioner S6 moved that the board sign the clerk/recorder request forms so staff could proceed; the motion was seconded and commissioners voted “aye.” The board directed staff to shred forms that contain personally identifiable information and to retain required copies until the retention period was complete.
