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Trustees seek return of missing Citizens Bank checkbook and deposit receipts before August audit
Summary
At a Leech Library financial ad hoc meeting, trustees agreed to send a written request to a past treasurer for a missing Citizens Bank checkbook, handwritten register and voided checks; auditors are scheduled for August, prompting a paper-trail approach and a memo marking items as lost if not recovered.
Chair (Speaker 2) opened the meeting and asked for an update on "the missing deposit slips," prompting speakers to confirm that the Citizens Bank checkbook, the handwritten register and remaining voided checks remain missing.
"The thing we know for sure is still missing is the Citizens Bank checkbook," Speaker 3 said, adding that the register and any unreturned voided checks had not been returned. Speaker 4 urged a direct request to the person who may have the materials: "If these are outstanding, please look. Like, we need them yesterday, 3 months ago...7 months ago, 12 months ago," the committee member said.
Trustees agreed to document the request in writing. Trustee (Speaker 1) recommended emailing the person and copying the chair to create a paper trail so the group can record any response or lack of response and follow up at a future meeting. The group noted auditors are due in August; Speaker 3 said that underscored the need to either locate the records or memorialize them as missing before audit review.
No formal motion or vote was taken; the agreed next steps are for Chair (Speaker 2) to email the past treasurer and for staff to add a memo noting missing items if they cannot be recovered.
