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Contractor asks Altamont to reimburse $8,920 for sidewalk work done before KDOT notice
Summary
Schwab Eaton requested reimbursement of $8,920.00 from the City of Altamont for sidewalk work it performed before receiving a Notice to Proceed from KDOT; the council received the request and took no recorded action at the meeting.
Schwab Eaton informed the Altamont City Council that it proceeded with work on the Sidewalk Project before receiving a Notice to Proceed from the Kansas Department of Transportation and requested reimbursement for the expenses it has already incurred, recorded in the minutes as $8,920.00.
The minutes state the contractor "asked if the City would reimburse them" but do not record a council decision or vote on reimbursement during the July 10 meeting. Council tabled or did not take action on other items; the Schwab Eaton request is recorded as a presented item without a recorded outcome.
This request raises a procedural and financial question for the city: whether to reimburse pre-authorized work that began before formal notice by KDOT. The minutes do not document staff recommendation, legal analysis, or whether the contract language permits reimbursement for pre-notice work. The council will need to consider contract terms, KDOT rules, and the city attorney's advice before deciding.
