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Committee pushes for stronger extension rules and formal extension requests by fiscal-year end
Summary
Members debated a culture of automatic extensions and agreed to strengthen grant‑letter language and require official extension requests by the end of the fiscal year; staff warned this will raise administrative follow-up burdens.
A prolonged discussion focused on recurring project extensions, with several members expressing frustration that some projects have remained open for years without timely updates. One committee member argued "deadlines, people work by deadlines," urging stronger enforcement so that applicants treat extensions seriously.
Staff said requiring extension letters and chasing updates will increase administrative workload, but members agreed the committee should insist on an official extension request by the end of the fiscal year and add stronger language to grant letters including potential risk to future funds if applicants fail to respond. The committee directed staff to incorporate the requirement into upcoming grant materials and to seek more frequent updates on long-running projects.
