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Council debates locking procedures after council staff report ~$500 per cash box on site
Summary
Council members urged locking in-office cash boxes, moving keys off-site, and reducing daily float; Chair said each cash box holds about $500 and members discussed counting down receipts and storing deposits in a locked room or bank.
Council members discussed immediate steps to reduce theft risk and strengthen controls over in-office cash. The Chair said, "There's about 500 in each 1," referring to the morning starting float in each cash box, and members proposed locking the boxes at night, removing keys from locks, and counting down receipts in the afternoon so only a minimal float remained on site.
Council considered operational changes including counting out the day's receipts into a money bag and placing that bag in a locked room, moving deposits to the bank when practicable, and designating where keys should be stored so they are not left in plain sight. No formal motion was made at the workshop; the council asked staff to implement interim procedures and return with recommendations for written cash-handling controls at a future meeting.
