Audit committee forwards countywide credit-card policy to county attorney after debate on per-diem, reporting and training

The Grand County Audit Committee discussed a proposed countywide credit‑card purchasing policy and voted to forward the draft to the county attorney for legal review and placement on the full commission agenda. Commissioner Martinez moved to send the policy as presented (excluding an appendix marked "for review during drafting"); the motion was seconded and passed unanimously.

Members pressed for consistent per‑diem treatment for cardholders and commissioners, with one commissioner saying he expects reimbursement to follow the legal per‑diem limits. The committee directed that consolidated card statements be generated monthly for the administrator and forwarded to the audit committee quarterly for review. Committee members debated monthly versus quarterly committee review: some favored monthly email reporting with quarterly discussion, others cautioned about the committee's time and recommended the frequency match members' availability.

Implementation details drew specific attention. Committee members asked who would be responsible when tax‑exempt status could not be applied at the point of sale; the committee asked the county attorney to clarify legal responsibilities for recovering sales tax. Committee members also recommended training for cardholders — a short webinar or recorded session explaining policy requirements and the required forms — and a semiannual, risk‑based internal review during early implementation with the option to move to annual reviews once compliance stabilizes. "I would personally... like to see whatever it takes that somebody's camping out in that office," the chair said when urging strong follow‑up on audit responsiveness.

The vote to forward the policy was unanimous; the chair asked the county attorney to verify the legality of sales‑tax reimbursement procedures before the full commission acts.