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Village to migrate finance and billing software to cloud; implementation costs spread over three years
Summary
Staff said the village will migrate enterprise finance/billing/permitting software to a cloud model and spread an approximately $60,400 implementation cost over three years to reduce initial budget impact; operating costs will recur and staff said vendor caps on increases may apply to early signers.
IT and finance staff described a planned migration of the village’s enterprise finance and billing software to a cloud-hosted model. Staff said the migration involves a one-time implementation cost that can be spread over three years to reduce immediate budget pressure and that operating or subscription costs will continue thereafter.
"They're going to go to a cloud model instead of that model," an IT/finance presenter said, noting advantages of a hosted service over building and maintaining data centers. Staff said they had negotiated terms that allow some groups to cap year-to-year increases and that the village’s timing could secure a more favorable five-year cap on increases for early adopters.
