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Board OKs Otak CPM project-management scope for fieldhouse; fee shown as $9,750 in packet
Summary
The district approved a Comprehensive Project Management agreement with Otak CPM to support the fieldhouse project. Packet materials list a proposed fee total of $9,750; Brian Hardebeck participated by phone and staff discussed procurement rules for direct appointment.
Elgin School District approved a Comprehensive Project Management agreement with Otak CPM for the fieldhouse project at the Dec. 16 board meeting. The agenda packet shows a proposed fee summary of $9,750 (consultant labor and reimbursables allowance) and described Otak CPM's role in project coordination and permitting support.
Brian Hardebeck of Otak participated by phone; meeting notes record that the first phase is intended to coordinate evaluation steps and consultant work for structural review and permitting. Meeting materials and staff commentary referenced procurement guidance (ORS 279 and relevant OARs) permitting direct appointment of architectural/engineering services within certain thresholds; meeting notes record district staff describing those rules and the district's plan to use direct appointment authority where allowable.
Board Chair Kit Evans moved to approve the Otak CPM agreement and the motion carried by a 5–0 vote. Otak's packet language clarifies assumptions, reimbursable allowances and that any subconsultant fees or additional reimbursables would be added with a handling markup as specified in the agreement.
