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Elgin SD Board approves CM/GC method for Stella Mayfield auditorium seismic project backed by $2.5M grant
Summary
The board authorized use of the Construction Manager/General Contractor (CM/GC) delivery method for the Stella Mayfield Elementary Auditorium seismic rehabilitation. The district cites unknown existing conditions in the 1947 building and a $2,497,273 Seismic Rehabilitation Grant as central reasons.
The Elgin School District Board voted April 21 to authorize the use of the Construction Manager/General Contractor (CM/GC) contracting method for the Stella Mayfield Elementary School Auditorium seismic rehabilitation project. The district packet states the project is funded by a Seismic Rehabilitation Grant of $2,497,273 awarded in May 2024 and that the auditorium is an approximately 7,291-square-foot building originally constructed in about 1947.
The board action referenced a Findings of Fact attachment that lists risks the district says favor CM/GC over traditional design-bid-build procurement. The Findings note that “the CM/GC method will result in substantial costs savings and reduce risk to the District,” and highlight the value of contractor participation during design to set a Guaranteed Maximum Price (GMP), perform exploratory demolition to verify existing conditions and reduce change orders. The document also cites ORS 279C.335 and related statutes as the statutory basis for an exemption from full competitive bidding when the board makes specific written findings.
Board members recorded the motion to approve the CM/GC method as MOTION: Elliana Fincher; 2nd: Khirenda Johnson; AYES: 5 NOES: 0 ABSTAIN: 0. The Findings describe the planned CM/GC selection process as an advertised, qualifications-based solicitation with evaluation by an appointed committee and negotiated contract with the top-ranked firm.
District staff told the board the seismic rehabilitation must meet performance levels in ASCE 41-17 and will require work adjacent to occupied school spaces. The Findings stress safety and coordination as reasons to involve a contractor early in design: the contractor would help plan phasing, exploratory demolition and temporary protections so construction can proceed without unduly disrupting school operations.
Next steps documented in the packet include proceeding with solicitation materials and negotiating a CM/GC contract. The board packet does not show a contract award; it records only authorization to use CM/GC and the board’s findings supporting that choice.
