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Trustees raise cost and maintenance concerns about draft IDOT letter of understanding for bridge project
Summary
Board members discussed a draft letter of understanding from IDOT tied to a bridge project (referred to in the transcript as the Hancastro Bridal Project), flagged missing language on bridge joints and long-term resurfacing responsibilities, and warned that approving the current draft could encumber the village for a future deck replacement potentially estimated at $3–5 million.
Trustees and staff discussed a draft letter of understanding (LOU) and attachment from the Illinois Department of Transportation (IDOT) related to a bridge project the transcript refers to as the "Hancastro Bridal Project." Members said the returned LOU improved clarity about responsibilities below the superstructure but omitted language the village had requested concerning bridge joints and long-term repaving responsibilities.
One trustee said an IDOT email included language about bridge joints and that the village is concerned the current LOU could leave the village responsible for future deck replacement costs. "If we were to... approve this today that encumbers us for the deck replacement, which in today's dollars could be, 3 to 5,000,000," a speaker said during discussion. Trustees asked staff and the village attorney to reconcile the village's requested language and match clarifying emails (including one from Steve Schoke) before the village president would sign any document. The board also noted an attorney letter from IDOT counsel Kathleen Abbott was part of the packet and requested final legal review before posting the documents publicly.
