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Commissioners amend minutes to add state‑surplus pickup purchase
Summary
Prairie County commissioners voted to amend May 20 minutes to record the purchase of a 2004 1‑ton Ford with a dump box from a state‑surplus auction for $5,251.00; the board directed staff to add the purchase date and amounts to the minutes.
Prairie County commissioners amended the minutes of their May 20, 2026 meeting to include details of a state‑surplus pickup purchase. The board recorded that a 2004 1‑ton Ford with about 239,000 miles and a dump box was bought at a Pate auction for $5,251.00, with the purchase date listed as 05/09/2026.
Staff member (S2) read the language proposed for the minutes and said, “Commissioner Keltner made a motion to amend the minutes from 05/20/2026 meeting at 09:30AM to add the purchase information … 2004 1 ton Ford, 239,000 miles … purchased for $5,251.00 on 05/09/2026.” Commissioner Keltner’s motion was seconded and the board approved the amendment by voice vote.
The amendment clarifies prior minutes that authorized bidding up to $8,000 but did not capture final purchase details. Commissioners said the amended entry will note the original authorization date and the later purchase date so records clearly show both the approval to bid and the final invoice. The board instructed the clerk to update the official minutes and file the purchase details for audit and mileage records.
