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Staff flags duplicate voucher and delays claims signing for reconciliation
Summary
County staff discovered a duplicate/out-of-order voucher in the claims packet (voucher 1144 vs. 1143), agreed to research journal adjustments and return later the same afternoon with corrected claims for signatures.
During review of the claims packet, staff identified an apparent duplicate or mis-ordered voucher (1144 vs 1143) and explained they would re-run the voucher list, research the discrepancy, and present corrected claims later in the day. The clerk said the online invoice set had been combined incorrectly and promised to verify the underlying voucher numbering and prepare any required journal adjustments.
The board agreed to set claims aside for further review and to reconvene with the corrected packet later in the afternoon. The clerk noted examples of small errors that nonetheless require journal adjustments (including a small credit that had been entered as a positive and produced late fees), and promised to follow up with the accounting detail and initial any necessary corrections.
