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Clerk’s office MOU with Rainbow Printing approved to cover primary‑mailing postcards ($18,550)
Summary
The board approved an $18,550 MOU between the Monroe County Clerk’s Office and Rainbow Printing to cover postcards sent during the May primary; commissioners raised transparency concerns about after‑the‑fact payments but approved the agreement to settle the invoice.
Monroe County approved a memorandum of understanding July 23 between the Clerk’s Office and Rainbow Printing for $18,550 to cover postcards sent to registered voters during the May primary.
The Clerk’s representative explained the postcards were part of the primary outreach and that Midwest (a separate vendor) will likely cover future mailings; the postcards in question were not covered under the prior contract due to a supply‑line shortfall and the Clerk’s office sought the MOU to pay the invoice. Commissioners raised transparency concerns about handling vendor payments after services were delivered: "this is not how we typically conduct business… it is a transparency issue for the public because… this is after the fact," a commissioner said. The Clerk explained a budget‑line shift and staff recommended contractual handling; commissioners approved the MOU by voice vote.
The board directed staff to consider process improvements to avoid after‑the‑fact contracting and to consolidate future mailings under the approved vendor where possible.
