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Board sets recurring Monday noon working sessions to discuss agenda items
Summary
The board debated frequency, public notice and quorum issues and then voted to tentatively set a recurring working lunch at noon on Mondays before regular meetings, to be canceled when not needed and posted with required 24-hour notice.
Chair (S2) proposed establishing a recurring working lunch before regular meetings so board members and staff could clarify agenda items in a less formal setting. He argued for scheduling Mondays at noon as a standing option and said the meeting could be canceled when unnecessary: "My opinion is we set it for the Monday at noon and then if we need to cancel it, we cancel it." Board members discussed frequency, recording, notice requirements and quorum rules, with some preferring topic-focused sessions rather than a monthly standing meeting.
Legal and logistical issues were raised: the chair reminded the group that public notice (24 hours) is required for a special call meeting and that a quorum must be present for a meeting to convene. The board agreed to tentatively block calendars for Monday noon working sessions and to post and cancel as needed, with the goal of using short, focused sessions to reduce question time during regular meetings.
