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Council reviews bids to publish and host codified ordinances; staff to include proposals for action
Summary
Staff presented two proposals to host and codify the city's ordinances and records, with one vendor estimating about $11,009.50 and another near $9,890 plus varying hosting fees; council asked staff to place the proposals on a future action agenda for decision.
Council reviewed proposals to digitize and host Dune City’s ordinances and municipal records to fill gaps in online publication. Staff summarized two proposals: one with one-time costs reported at $11,009.50 (American Legal Publishing referenced) and another close to $9,890; hosting options ranged from approximately $500 to $2,500 annually for ongoing services. Council asked staff to include complete proposals and cost details on the next agenda so the council can take action.
Members noted the city has paper-only items that need codification into the online database and that improved online access could reduce staff time answering repeated questions. Council discussed whether to host the codified ordinances in-house or pay a vendor to host and maintain the database and agreed to return the proposals for a formal vote.
Why it matters: publishing and maintaining complete, searchable ordinance records online improves transparency and public access to municipal law and reduces citizen confusion about code requirements.
