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IT director seeks streamlined policy for accessing former employees' county email accounts
Summary
Information Technology Director Ken Clever proposed revising county personnel policy to allow a faster administrative process for accessing email accounts of departed employees for continuity-of-government purposes; commissioners asked staff to coordinate revisions with Legal Counsel and return with proposed language.
Ken Clever, Information Technology Director, described a proposed revision to Personnel Policy Article 9, Section 3, Paragraph B1 to simplify administrative procedures for accessing email accounts that had belonged to former employees. Clever said the current process required formal approval and staff sought a streamlined approach to maintain operational continuity while preserving safeguards for active employee accounts.
Commissioners emphasized the need to maintain appropriate safeguards and directed IT to coordinate with Legal Counsel and return with proposed policy language for future Board review. Clever referenced continuity needs involving former Finance Director Ruth Nelson’s account and a Public Health employee account transition as examples prompting the requested change.
