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County staff recommend outsourcing tax-statement printing to BMS Technologies
Summary
Finance staff proposed contracting with BMS Technologies to print and mail Josephine County tax statements to address staffing limits and save an estimated $7,300 in the first year; commissioners discussed accuracy checks and future online payment options.
Finance staff presented a proposal to contract with BMS Technologies for printing and mailing County tax statements, citing staffing limitations and increased operational demands. Arthur O’Hare said the county historically used Databar for annual statements and had processed some trimester mailings internally, and that outsourcing additional processing to BMS would provide staffing efficiencies and projected first-year savings of about $7,300 compared with prior internal and vendor costs.
Commissioners asked staff to ensure contract language adequately addresses vendor responsibility for processing errors and mailing inaccuracies, and discussed proof-review procedures, statement accuracy, vendor responsiveness, and potential future options such as electronic payment and online bill-pay systems. Staff said it would continue reviewing agreement language prior to any final implementation.
