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Selectmen amend right-to-know policy to delegate records requests and remove town-purchased USB language
Summary
The board approved edits to the town right-to-know policy to delegate incoming requests to departments and to remove a provision requiring the town to purchase factory-sealed USB drives for electronic record requests.
The board voted to amend the town's right-to-know policy in two specific ways: to add language ensuring requests are routed by the town administrator to the appropriate department (police/fire/EMS) for records retrieval, and to remove a clause that would have the town purchase factory-sealed USB storage drives on request. The amendment was framed as a clarification of procedure and a cost-saving measure; after a motion and second, the board approved the changes by voice vote.
Board members discussed the need for requesters to provide a factory-sealed USB when they request electronic files and agreed the town should not purchase drives that might otherwise sit in inventory. Staff said the town has been accepting factory-sealed drives supplied by requesters and the amendment will align policy with practice. The board also instructed that the policy text make clear who will receive and route requests internally.
