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Commission staff to remove personal emails/phone numbers from website and use general planning or city emails for public requests
Summary
Staff recommended removing commissioners' personal emails and phone numbers from the public website, providing city email addresses and using a general planning email triaged by staff; the 'CC rule' was proposed so commissioners can respond personally while preserving the city record.
A staff presenter explained a new public‑contact and records approach intended to protect commissioners' personal accounts and preserve public records. "As of today, we've taken off your personal email addresses and phone numbers from the website," the presenter said, adding that staff will create city email addresses and can operate a general planning email for public contact.
The presenter described a "CC rule": commissioners may reply from personal accounts if they CC their city email address (so the message is captured in the city account). Commissioners asked whether public‑records requests (FOIA‑style) would access personal accounts; staff cautioned that if city business is conducted from a personal account it could be subject to search in a records request and advised keeping city business on city accounts or the general planning email. Staff said they will circulate follow‑up materials and set up city email accounts for commissioners who need them.
