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Leisure Services walks task force through special event application and site‑plan requirement
Summary
Leisure Services staff explained the city's special events application process, site‑plan upload requirement and vendor/food‑truck rules; staff recommended applying early and offered departmental review contacts.
Leisure Services staff advised the task force to use the city's online special events application and explained that submitted applications go to a committee representing multiple departments for review. "Special event application...you don't have to have a log in," Michelle Fitzgerald told members, and she said the committee meets twice monthly to review submissions and can advise on specific requirements.
Staff emphasized that the site plan upload is a common stumbling block and reminded applicants the online form times out if not submitted within the window. "The one that people get stuck on is submitting a site plan. So you do have to upload something into that field," Fitzgerald said, and recommended preparing a photo or simple site sketch to attach with the application. The department also noted food vendors must have appropriate licenses and that selling versus sampling may carry different requirements.
