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City explains 50% advance payment option and quarterly invoicing for empowerment grants
Summary
Grantees may request a one-time advance up to 50% of award with no initial proof-of-payment; after spending that advance grantees must submit receipts for reimbursement. Invoices should be clear, signed and include proof of payment to expedite processing.
Sarah Wagner advised grantees that the empowerment grant offers an advance payment option of up to 50% of the award to help with early expenses. The advance requires a simple DocuSign form and no proof-of-payment at the time of the request, but grantees must keep receipts and document purchases because later reimbursements require proof.
Wagner also reviewed invoicing expectations: the city provides a fillable invoice template, requires invoices to be signed and dated, and asks grantees to attach receipts, bank statements or other evidence of payment. "We do ask that you sign and date your invoice, so that, you know, that's you're signing off on all of these expenses," Wagner said, and staff encouraged the use of ACH for faster payments.
