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Board approves plan to circulate draft outreach brochure and expand engagement channels
Summary
A board member circulated a draft trifold brochure with a QR code; members agreed Natalie will send a 'DRAFT' to the board and suggested using vendor tables, National Night Out and listening sessions to reach more residents beyond a Facebook sample.
Natalie (S9) presented a draft community engagement trifold that would explain who the board is, how it serves the public and ways residents can participate. She proposed a QR code linking to the board website, question cards and distribution via community events.
Members agreed Natalie should circulate the draft with a watermark for comment. Chair (S1) and other members cautioned that written edits submitted to the author should be reported in a public meeting (or handled by a subcommittee) to avoid a rolling quorum. Several members suggested using existing neighborhood events—National Night Out and community policing council meetings—to distribute materials and reach a broader cross‑section of residents.
Staff clarified there is no dedicated board budget for outreach materials but that the county copy center can print the final brochure once the board approves the content, avoiding out‑of‑pocket costs for members. The board asked Natalie and the community engagement committee to prepare a proposal with distribution options and bring it back to the full board.
