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Board appropriates $10,000 ESD grant but demands original paperwork from Columbia Gorge ESD
Summary
The board approved appropriation of up to $10,000 in unanticipated revenue from Columbia Gorge ESD (actual reimbursement $7,970.91) but several members said they had not seen the original grant application or agreement and asked staff to request the ESD records and clarify expenditures.
The Dufur SD 29 Board approved resolution 25-08 to appropriate unanticipated grant funds from Columbia Gorge ESD, with staff reporting the approved allocation was "up to $10,000" and a final reimbursed amount of $7,970.91 based on eligible expenditures. The motion to adopt the resolution passed after discussion and was recorded as approved by voice vote.
Multiple board members pushed for transparency around the grant paperwork. One member said repeatedly that "no one has paperwork" documenting what the district requested or how the funds were intended to be spent, and questioned whether funds were used for a cabinet retreat in Sunriver and whether reimbursement documentation matched the district's expectations. Staff and a board member read an ESD email excerpt saying the allocation was for leadership collaboration activities and would be reimbursed based on eligible expenditures; board counsel suggested formally requesting ESD's original grant agreement and documentation, and the board directed staff to pursue that records request.
Chair noted the board would include a records-request notation in the minutes and seek legal/administrative review as needed. The resolution passed and the appropriation was entered into the district's accounting with a caveat that the board would obtain supporting documentation from the ESD to verify expenditures.
