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TDOT lays out proposal format, evaluation factors and 'cone of silence' for DCOC solicitation
Summary
TDOT described who is ineligible (PMC/HNTB), conflict‑of‑interest rules under TDOT policy 101.05, prequalification requirements, page limits (Section E: 10 pages; Section F: 5 projects; total: 40 pages), evaluation weights (25% team, 15% technical approach, 20% presentation), and presentation logistics (5 people, 30‑minute presentation + 15‑minute Q&A).
Laura Doss, TDOT’s director of professional services, reviewed the solicitation’s submission rules and evaluation criteria and warned firms that failure to meet format requirements will render a proposal non‑responsive.
Doss said TDOT’s PMC (HNTB) provides day‑to‑day oversight and therefore the PMC and its staff cannot pursue or participate on proposing teams. She reiterated conflict‑of‑interest obligations under TDOT policy 101.05, explained that consultants selected as TDOT owner’s representatives must serve exclusively in that role, and said conflicts that cannot be mitigated or waived may render a firm ineligible.
On submission requirements she said primes and subs must be prequalified (DT‑330 Part 2), that Section E (resumes) is limited to 10 pages, Section F to five projects, and the entire packet to 40 pages (excluding Section H). On evaluation she gave the weighting for selection: 25% team capability and experience, 15% technical approach, 20% the presentation (in‑person). Doss warned, "If you are over any of these numbers, your proposal is going to be deemed as non‑responsive and you will not move forward." She also noted a strict 'cone of silence': proposers should not contact TDOT presenters directly and should route questions to the professional services advertisements mailbox addressed to Brian Williams.
