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Committee supports ordering preferred Cisco switches after updated quotes narrow budget gap
Summary
After updated quotes and credits, the committee agreed the Cisco '9200' switches (preferred by town IT) could be procured with minor net budget impact; staff recommended executing purchase orders before anticipated price increases and lead‑time delays.
Tim (speaker 12) reviewed the technology purchase orders and recent change orders. He said early purchase orders and a recent ProAV credit reduced the gap between originally proposed equipment and the town‑preferred Cisco 9200 switches. "We got 2 new quotes from New Era for both types of switches...the difference appears to only be around $9,500," Tim said.
Committee members discussed contingency coverage and lead times. One member noted the total technology line is now roughly $1.9–$2.0 million after changes and that soft‑cost contingency could cover a modest overage. A committee member urged moving forward before Cisco's end‑of‑year price or lead‑time changes. "I'm afraid if you don't go ahead and prove it, you're gonna see more increases," one member said, and others agreed to proceed to contract for the switches while formally approving the final budget at the next full PBC meeting.
