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Select Board approves credit-card limit increase; Treasurer flags duplicated processor payments
Summary
Board authorized raising the town credit‑card limit from $5,000 to $10,000. The Treasurer reported a reconciliation issue involving duplicated credit‑card sweeps that resulted in a return item of roughly $41,000; the town will reconcile and return duplicate funds to the processor.
The Jamaica Select Board voted to increase the town credit‑card limit with M&T Bank from $5,000 to $10,000 so the Treasurer can manage higher transaction needs, particularly for highway purchases. The motion to authorize the increase was made by the Chair, seconded, and approved by voice vote.
During routine pay order review the Treasurer identified a large return/reconciliation item—roughly $41,000—stemming from duplicated nightly sweeps by a credit card processor and the bank. The Treasurer explained the town collected the funds and is returning duplicate payments; board members clarified this is a reconciliation/return issue and not a budget shortfall. The Board approved the published pay orders and instructed staff to complete reconciliation with the processors.
Town staff will follow up with bank and processor records and report back to the Board when the reconciliation is complete.
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