Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Highway Accounting topic
No spam. Unsubscribe anytime.
Selectboard flags highway invoicing, ticketing and accounting problems tied to FEMA reimbursements
Summary
Members said highway invoices lack per-load ticket breakdowns and some reimbursable engineering and contractor expenses are coded as miscellaneous, complicating FEMA reimbursement accounting and project cost tracking.
The board discussed recurring problems reconciling highway tickets, load counts and accounting categories that complicate project reimbursement and cost tracking.
Members said invoices for material deliveries do not consistently show per-load ticket details or job names, making it difficult to match tickets to billed tonnage. One member described having to manually reconcile tickets to invoices and urged haulers and the quarry to itemize loads ("load 1, load 2"). The group also debated whether engineering and contractor expenses should be coded as part of the reimbursable job rather than a miscellaneous account; members argued that including those costs in the project accounting will simplify FEMA reimbursement when federal funds become available.
The board directed staff to itemize miscellaneous claims where possible and to work with contractors to improve invoice detail; no formal vote was recorded on accounting changes.
