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Selectboard adopts updated public records fee schedule with staff-time charges
Summary
Londonderry adopted a revised Public Records Fee Schedule aligning with current statute and including time-based charges: $.33 per minute after first 30 minutes for copying, senior staff time $.57 per minute after first 30 minutes, and $.25 per electronic record.
The Londonderry Selectboard adopted an amended Public Records Fee Schedule presented by Town Clerk Allison Marino and revised by Town Administrator Aileen Tulloch to recover staff time and expenses. Under the adopted schedule, copying records is charged at $.33 per minute after the first 30 minutes; senior staff time for compliance tasks is $.57 per minute after the first 30 minutes; and copying electronic records is $.25 per record.
Tulloch proposed the amendments to align fees with current statute and to account for staff labor and expenses incurred in producing records. Taylor Prouty moved to adopt the amended schedule; Martha Dale seconded and the motion passed unanimously.
The minutes do not list examples of typical fee calculations; the board adopted the schedule to reflect statutory requirements and local cost recovery.
