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Planning board creates new shared email and tests reply‑all to improve communication
Summary
The board agreed to create a new 'Kirby planning' email, preserve the old account for records, gather member addresses, and adopt a reply‑all chain plus calendar invites to improve meeting reminders and attendance.
Board members spent significant time addressing problems with their shared Gmail account, which had caused missed reminders and confusion when messages appeared as "read" or did not reach every member. One board member summarized the problem as a reminder that only one person had been opening the shared account, leaving others unaware of messages, and proposed creating a new shared address while preserving the old account’s records.
Members collected individual emails for Erin, Amanda, Ian, Linda, David and others, set up a reply‑all chain for reminders and agreed to test reply‑all in the meeting. They confirmed the next regular meeting date as Aug. 7, 2025 at 6:00 p.m. and agreed to use calendar invites and monthly reminder emails to improve turnout. A board member suggested the chair or another designee send a brief reminder message and ask members to "reply all" if they cannot attend so the quorum status is clear.
