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Staff proposes Monday "office hours" to help board members prepare before hearings
Summary
Preservation staff proposed a short, optional "office hours" session the Monday before regular meetings so board members can review materials and resolve procedural or technical questions before public hearings, a change staff said could save time during meetings.
Staff told the board it had "soft launched" an informal office-hours option with the Planning & Zoning Board and proposed offering a similar Monday-before-meeting slot for Historic Resources Preservation Board members to consult with staff on technical questions or packet details.
A staff member explained the intent: board members could schedule a short meeting with staff if they have multiple or detailed questions about an upcoming item (for example, parking calculations or specific code applications) rather than using full meeting time to cover minutiae. Several members supported the concept, noting it could streamline public hearings and redirect repetitive questions away from general meeting time.
Staff said the program would be on-demand depending on agendas and availability and would be scheduled if requested; no formal policy change or additional budget was proposed during the discussion.
