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Manager proposes monthly pre-agenda workshop to shorten council meetings
Summary
Town Manager Rob proposed a recurring workshop a week before regular council meetings to let council review materials, ask questions, and resolve details so regular meetings run more efficiently. Council agreed to test the format and asked staff to draft an agenda template.
Town Manager Rob described a plan to use a monthly pre-agenda workshop to allow council members to review packet materials, ask staff questions, and resolve technical issues ahead of regular meetings. "It would occur the week before the regular meeting ... and council members could go through [agenda materials] and ask questions," Rob said (Rob, Town Manager). The goal is to shorten decision-night meetings and let council members spend more of the regular meeting time speaking directly to the public.
Council members discussed practical limits—agenda length, which items should be included, and whether controversial items only should be brought to the workshop. Gemma, the town attorney, reiterated that direction given at a workshop can constitute a Sunshine-compliant discussion so long as no formal vote is taken that night. The council asked staff to pilot a template and proposed a trial run for upcoming cycles; no formal adoption was taken at the briefing.
