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Auditor urges regular board oversight, offers monthly report templates
Summary
Acuity's auditor recommended the Dufur SD 29 board adopt routine oversight practices: a rolled-up budget-to-actual by major function, rolling cash-balance reports, and revenue trend reports; the auditor offered sample monthly packets trustees could adopt.
Corey of Acuity advised trustees that regular review of financial reports is a key control to detect and prevent problems between audits. “One of the most important things we see issues happen when a board tells us that they haven't seen reports for months at a time,” Corey said, urging board members to read packets, look for irregularities in budget categories, and ask questions when numbers look off.
Corey recommended specific monthly reports: a rolled-up budget-to-actual that highlights instruction, support services and community services; a rolling cash-balance report so trustees can track month-to-month liquidity; and revenue trend reports to spot shortfalls early. He offered to send sample monthly packet templates the business office could model to reduce administrative overhead.
