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Board approves district inventory/valuation bid to support deconsolidation and insurance records
Summary
Trustees approved an approximately $14,200 asset-inventory and valuation contract to create an accurate district inventory for insurance and potential deconsolidation needs; funding sources and scheduling were discussed.
Administration proposed and trustees approved a district-wide inventory and valuation contract (quote noted in the meeting at about $14,200) to create an accurate asset list for insurance claims and any future deconsolidation process. The superintendent explained the inventory would be boots-on-the-ground in every building and would document items for replacement in a catastrophic loss; he said it was also important to have a clear record should deconsolidation occur.
Finance staff and trustees detailed the cost breakdown discussed in the meeting: equipment evaluation ($9,800), asset tagging ($1,400), estimated travel ($2,400) and optional software ($600). Trustees agreed school modernization funds could be considered to pay for the work and voted to approve the evaluation vendor and move forward with the procurement.
"That way it's accurate, and we know the location of every item and the value of every item in the district," the superintendent said when describing the inventory purpose. The board approved the procurement by voice vote and assigned staff to manage the vendor coordination and scheduling for January visits to district buildings.
