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Board approves migration of district phone system to Cisco Webex after cost and safety discussion
Summary
Following a presentation by district IT and vendor A and M, the board approved migrating the district phone system to Cisco Webex calling using a cooperative contract. Staff estimated $150,000 over three years and emphasized improved 9-1-1 location accuracy; the motion passed 4–1.
District technology staff presented a proposal to migrate the district's aging on‑premise Cisco Unified Communications Manager to Cisco Webex Calling under a cooperative (1GPA) purchasing agreement. Presenters said the upgrade would preserve existing desk phones and phone numbers, improve 9‑1‑1 location accuracy, reduce local server maintenance and provide automatic software patching from Cisco; implementation cost was estimated at about $150,000 over three years (roughly $50,000/year).
Mann, the staff presenter, said the change was driven by server end‑of‑life concerns and safety: "When anyone dials 911, the responders get the exact building and location," he said, adding that the vendor includes an enhanced 9‑1‑1 product (RedSky). Board members pressed staff and the vendor on recurring subscription costs, the number of devices covered, and whether the amount had been included in the district budget. Business staff responded that the recurring annual subscription was accounted for in capital ongoing funds. After discussion and a member motion, the board voted 4–1 to approve the migration under the 1GPA cooperative contract; one member voted no citing budget timing and the proximity of other potential district expenditures.
The approved action directs staff to proceed with migration planning and vendor coordination; a motion record was entered and the board discussed implementation cadence (migrate campus‑by‑campus and use weekend/fall‑break cutovers to minimize disruption).
