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Board amends and approves remote-attendance policy; counsel underscores executive‑session limits
Summary
Trustees amended the proposed remote-attendance policy to remove a 24‑hour notice requirement, debated executive-session security and recordings, and approved the amended resolution; counsel said executive-session remote participation remains subject to confidentiality and may be denied.
The board debated and approved a revised remote-attendance policy intended to implement remote participation procedures under the Illinois Open Meetings Act.
Manager Rivas introduced the resolution; trustees raised concerns about allowing remote participation for executive sessions, whether Zoom or phone participation could be overheard, and how recordings would be stored and accessed. Trustee Cozart moved to remove a 24‑hour advance-notice requirement for remote participation; the motion to amend passed by roll call and the board then approved the amended resolution.
Village legal counsel reminded the board that executive-session participation can be denied even if a member joins open session remotely and that participants in executive session have a duty of confidentiality. Counsel also noted an exception exists for bona fide emergencies that permit faster special-meeting scheduling even with a five-business-day special‑meeting rule elsewhere in the code.
The board will implement the updated remote-attendance procedures with the clarified amendment and counsel's guidance.
