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Committee to draft formal letter asking council for priority funding for pool RFP
Summary
Members agreed the immediate priority is securing design funding; the committee voted to draft a letter to the town council asking them to prioritize pool funding and to review the letter at the next meeting.
With no dedicated funds available to issue an RFP, committee members agreed the pragmatic next step is to ask the town council for help securing financing. "I would entertain a motion to draft up a letter to council to request priority in funding for this committee," the chair said before members moved and seconded the idea.
Speaker 3 (committee member) made the formal motion that the committee seek written direction from council on whether they should wait or actively pursue funding: "I would make that motion that we ask the council for some written written direction of how they want this committee to... proceed." Members approved placing a draft letter on the next meeting agenda for review and a subsequent formal vote to forward it to council.
Members emphasized the letter should highlight that the committee has a draft RFP ready and that a $15,000 state grant is available but will expire in July if not used. The chair asked caucus liaisons to advocate internally and encouraged members to submit public comments at council meetings if they chose to.
The decision to draft the letter represents the committee's shift from solely technical review to active budget advocacy while preserving the RFP's flexibility and the committee's role in producing information for council consideration.
