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Board told low bidder missed addendum acknowledgement; staff says omission non‑material but protest possible
Summary
Staff explained the apparent low bidder failed to acknowledge a third addendum because the bid was mailed before it issued; staff judged the omission informal and waivable but warned another bidder could file a protest during the statutory window.
Trustees were briefed on an addendum‑acknowledgement anomaly during the bid review for the asbestos‑abatement project. A presenter explained the low bidder acknowledged the first two addenda but not the third because the bid packet had already been mailed when the third addendum posted.
The presenter said that addenda acknowledgements are expected on the bid form but judged the omission informal and potentially waivable under the district's bid instructions. He cautioned, however, that the omission could be the basis for a formal protest during the seven‑day protest period: “There is a small chance that, when the legally mandated protest period is open, there could be a protest,” the presenter said. The board proceeded to accept the low bid while noting the protest risk.
