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Board discusses designating procurement officer and small‑purchase thresholds
Summary
Members debated whether to designate a procurement/disbursement officer to approve small purchases (examples noted around a $5,000 threshold) versus retaining purchase approvals at monthly board meetings. Staff explained a procurement officer can make routine small purchases and report back to the board.
The board discussed delegating day‑to‑day purchasing authority to a procurement or disbursement officer so routine purchases need not wait for board meetings. Staff member (S2) explained that under procurement policies a designated officer can authorize small purchases up to a set threshold and then report back to the board.
"Your procurement officer or general manager is a purchasing threshold to engage in transactions, without having to come to board over time," Staff member (S2) said, describing why an officer can improve efficiency. Several board members said they preferred keeping approvals at monthly meetings until staff capacity grew.
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