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Commission clarifies special‑meeting option and end of temporary virtual authority
Summary
Staff told the commission that special meetings may be called within 48 hours of receiving supplemental materials but must be in person; commissioners noted the temporary statute allowing virtual meetings during the COVID period has expired.
During discussion of follow‑up procedures for COA items, staff told commissioners they could call a special meeting to consider supplemental engineering reports or other materials and that staff would notify the chair when such materials arrive. Staff said a special meeting could be scheduled within 48 hours of receiving the material, but emphasized the meeting would have to be held in person because the temporary statutory authorization for virtual meetings has expired.
Commissioners discussed quorum needs for any special meeting and the practicalities of scheduling; staff reiterated that calling a special meeting requires coordination to ensure an in‑person quorum and that regular meeting dates remain on the city's published schedule.
