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Commission approves Milner AP module, raises mileage rate and adopts two Ashville resolutions
Summary
The commission amended the Milner contract to add Accounts Payable workflow at a $12,270 one-time cost plus $1,790 annual maintenance, increased the county mileage rate to 72.5 cents per mile effective Jan. 1, 2026, and adopted Resolutions 2026-15 and 2026-16 approving a $150,000 loan and a $34,200 ATRIP II match for the City of Ashville.
Commissioners approved an amendment to the existing Milner contract to include an Accounts Payable workflow for the commission office at a one‑time cost of $12,270 and an annual maintenance fee of $1,790; the amendment was described as an exception to bid law because Milner is the only software compatible with the county’s SmartFusion accounting system.
The commission also adopted Resolution 2026‑15, authorizing a $150,000 loan to the City of Ashville for park improvements, and Resolution 2026‑16, approving a 20% local match of $34,200 for Ashville’s ATRIP II downtown rehabilitation project. Separately, commissioners voted to increase the mileage reimbursement rate for county personal vehicle use from $0.70 to $0.725 per mile effective Jan. 1, 2026, citing alignment with the State of Alabama rate under County Policy No. 2.
Why it matters: the Milner amendment affects county accounting workflows and recurring software costs; the Ashville loan and ATRIP match are intergovernmental financial commitments; the mileage rate change affects employee reimbursements going forward.
Next steps: the contract amendment will be attached to the minutes as Attachment #8; the Ashville resolutions will be attached as Attachments #6 and #7, respectively.
