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Council approves software renewal and moves forward with $79,000 IT assessment contract
Summary
Council authorized renewal of financial software maintenance and approved moving forward with a competitively chosen IT needs assessment firm at a proposed total cost of about $79,000, structured in four deliverables with optional strategic work.
Council approved a three‑year renewal of the city's accounting and financial software maintenance agreement to continue support and updates. In the same agenda block staff described a completed RFQ process for an IT needs assessment and recommended a firm led by Barry Dunn. The proposed scope is $79,000 and is broken into four deliverables: project work plan ($9,500), biweekly status updates ($6,000), final assessment/report ($41,500), and optional strategic recommendations ($17,000) plus up to $5,000 for travel. Staff told council the RFQ did not include price and the team negotiated a fee they regarded as fair after interviews.
Council members asked why the cost rose from the $25,000 placeholder and whether the assessment would address cross‑departmental software integration; staff said the core deliverables (1–3) are guaranteed and deliverable 4 is optional and would be triggered later if the council chooses. Council approved the software renewal and moved the assessment forward as described.
