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Committee reviews IT projects; committee clears AI use policy and website renewal for Legislative Meeting

Yates County Legislature Government Operations Committee · January 5, 2026
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Summary

IT presented project updates (Laserfiche closeout, planned O365 migration, server-room relocation) and the committee registered no objections to forwarding a proposed Yates County Artificial Intelligence Use Policy and a CivicPlus website-renewal contract to the Legislative Meeting.

Tim Groth, IT staff, briefed the committee on a series of technology projects: Laserfiche is nearly closed out with final reports pending; an O365/Exchange migration is expected to begin around Feb. 1; a 2nd-floor server-room relocation is scheduled for the 15th of the month; and Palo Alto Xpanse/ASM service, network access control and a data-classification/SaaS migration project remain ongoing.

After discussion and editing, the committee recorded no objections to forwarding two draft resolutions to the Legislative Meeting: one titled 'Adopt Yates County Artificial Intelligence Use Policy' and another authorizing the chair to sign a website renewal contract with CivicPlus (Manhattan, KS). No vote on the resolutions was taken at this meeting; they were cleared to proceed to the full Legislature.

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