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Council awards Donald L. Robinson Park improvements; staff to cover $43,000 bid gap with alternative funds
Summary
Council voted to award the Donald L. Robinson Park ADA-pathway and amenities project to the lowest qualified bidder (not to exceed $136,000). Staff reported a $43,000 shortfall after bids and proposed financing using ARPA, SDC reallocation and a forthcoming state parks grant to prevent drawing on the general fund.
Staff presented the Donald L. Robinson Park improvement project (ADA pathway, new picnic pads, accessible tables, benches and barbecue stations), reviewed design and bids, and explained a funding plan to cover a $43,000 gap between remaining budget and the lowest qualified bid.
"The lowest bid was at $135,000. So there's a $43,000 gap," the staff presenter told the council and outlined options: rescope and rebid (which risks similar or higher bids and requires CDBG reapproval), use ARPA funds and reallocate SDC-eligible restroom funds, and seek a larger state parks grant for the wetland park increment. Staff recommended awarding the contract to the lowest qualified bidder with a not-to-exceed amount of $136,000 and pursuing the financing strategy to cover the shortfall without impacting the general fund.
Councilors debated the fiscal context, noted materials and market pressures, and emphasized that rescoping CDBG-funded elements may require county/state approval and may not lower costs. One councilor moved to approve the award and the motion passed unanimously. Staff said they will follow up with grant applications and report on any subsequent funding needs.
