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Board moves to include recurring vendor costs in five‑year master plan; radio console quoted at $605,828.30
Summary
The board explained the five‑year master plan will list recurring vendor and equipment costs (Motivations, Exacom) to avoid annual reapproval; staff reported a Tate radio console quote for $605,828.30 and master clock quotes of $3,490 and $6,870 while awaiting Motorola's quote.
Board leadership explained the purpose of the five‑year master plan item: to compile recurring vendor and equipment costs so the board does not need to reauthorize routine renewals annually. The president said the intent is to bring known recurring costs — for example, Motivations and Exacom — under the plan.
Staff presented procurement figures: a radio console quote from Tate for $605,828.30, one master clock quote for $3,490 (not including installation) and another at $6,870, with a third quote pending. The president summarized the master plan purpose: "We're trying to build a list of recurring costs...so we don't have to reapprove them annually." Board members agreed to move items deemed recurring into the five‑year plan and to continue gathering quotes for larger capital purchases before making final decisions.
