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Miami County commissioners discuss standardizing public-comment process, collecting contact info
Summary
Commissioners reviewed an email from the county counselor about extended public comments, proposed collecting phone and email on sign-in sheets, and discussed adopting a written statement or handout to clarify the public-comment format.
A commissioner told the board that the county counselor had reviewed the public-comment portion of a recent meeting and provided critique; the commissioner suggested inviting the counselor (Kirk) to meet with the board to discuss best practices and to avoid First Amendment concerns.
The chair proposed requiring a phone number and email on the public-comment sign-in sheet so staff can follow up on questions asked during the meeting. Commissioners discussed preparing a short handout or statement clarifying that public comment is not a time for back-and-forth dialogue but that commissioners and staff will follow up later; one commissioner said Spring Hill has a comparable policy and offered to share its language for counsel to review.
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