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Big Horn County staff to get quote for 90-day storage of admin-line recordings
Summary
Officials agreed to obtain a quote to store administrative call recordings on county-controlled cloud storage for at least 90 days, after identifying a potential 30-day retention gap from the new phone system switch.
Chair convened the discussion by noting the county's admin phone lines are now being recorded and asked how recordings are being retained. Staff member said the new virtual phone system is automatically recording calls but the provider's default retention is 30 days and the county is switching to its own storage "sometime in the next few days." Staff estimated early cloud storage costs using AWS calculators and said the initial projection looked like "less than a dollar a month," but that the county will run the system for a short period to measure actual costs before finalizing.
Agency official and Staff member emphasized the countys dispatch policy requires recordings to be kept for 90 days, and staff agreed to obtain a formal quote to ensure at least 90 days of retention on county-controlled storage. "We're getting 90 days of storage," Staff member said; the group directed staff to return with a cost and implementation plan. The action is a staff follow-up rather than a formal vote; staff also noted any individual calls needed for evidence can be exported to a separate cloud case folder for indefinite retention.
