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Select board approves environmental assessment contract for Elm Street pipe project after staff recommendation
Summary
The Woodstock select board voted to award an environmental assessment contract for the Elm Street pipe project after staff recommended VHB; the staff estimate was $19,993.44 (reducible to $16,521.50 if historic documentation is excluded). A board motion carried the award.
The Woodstock select board voted to award an environmental assessment contract for the Elm Street pipe project following a staff recommendation and a formal motion.
Staff member told the board the town received eight proposals and recommended selecting VHB (referred to in the transcript as “Viness Hagen Preston”); staff said, “Their cost estimate is $19,993.44, which could reduce to $16,521.50 if we do not include the historic, resource documentation package.” The Chair asked who would require the historic resource documentation; staff responded that it would “probably be the States,” indicating state review could trigger the additional work.
During the formal action, a committee member moved to award the bid (the motion language in the transcript named the company as “BHB”), the motion was seconded, and the Chair called for a vote. The board recorded ayes and approved the award. The motion and the staff recommendation are recorded in the meeting minutes; the transcript shows the staff recommendation and the board motion differed in the vendor name used during the motion.
Next steps: staff will proceed with contract award and clarify whether the historic resource documentation package is required by state reviewers and whether the lower quoted price will apply.
